Ethical Checklist for AI in EU Grant Writing

1. Transparency

Clearly disclose in the proposal when and how AI was used.
Maintain detailed records of AI-generated content and revisions.

2. Data Privacy (GDPR Compliance)

Ensure anonymized data inputs when interacting with AI.
Regularly audit and document data-handling practices.
Store all project-related information securely, respecting GDPR standards.

3. Fairness & Bias

Review AI-generated text specifically for inclusive language and potential biases.
Train staff to identify and correct biased or discriminatory content.
Diversify AI prompts to minimize bias in outputs.

4. Accuracy & Reliability

Cross-check all AI-generated facts, figures, and statistics.
Include verification steps involving subject-matter experts.
Clearly flag AI-generated content requiring human review before finalization.

5. Human Accountability

Clearly define roles and responsibilities between AI and human team members.
Establish mandatory human checkpoints for review and approval.
Train staff regularly on the limitations and responsible use of AI.

6. Intellectual Property

Run AI-generated outputs through plagiarism detection software.
Ensure prompts are original and avoid using copyrighted content.
Maintain thorough records of references, citations, and sources used.